EXPENSES - BACK IN YOUR POCKET
Why bother with expenses?
Through Sterling Solutions you can claim back expenses related to accommodation, subsistence, professional courses, tools, business related phone calls, mileage and work clothing that are necessary for the performance of your duties on assignments. These expenses are returned tax-free and direct to you to maximise your income.
What business expenses be claimed?
The HMRC state that business expenses must be: "Wholly, exclusively and necessarily in the performance of your duties." Business expenses related to your assignment can be claimed with valid VAT receipts to support your claim.
- Mileage
- Accommodation
- Subsistence
- Tools
- Work clothing
- Professional fees and courses
- Mobile phone calls
- Incidentals
Mileage between your workplace and home or lodgings can be claimed on various types of transport including public transport, any motor vehicle and bicycle.
Accommodation If you are working away from your main residence and you need to stay in lodgings an expense claim can be made.
Subsistence If you are working away from your main residence you can claim for meals.
Personal Incidental Expenses
If you are working away from home you can also claim £5 per night to cover incidental expenses such as, newspapers etc. If you are working outside the UK this allowance is £10 per night.
Tools
Expenses can be claimed for tools purchased as long as the tools are of an industrial nature and are used solely for your work.
Work clothing
Claims for protective clothing and safety wear may be claimed.
Professional fees and courses
Courses solely related to your work may be claimed and this course must be attended during the employment with Sterling Solutions. Membership of professional bodies may also be claimed.
Mobile phone calls
You are able to claim for all calls made from your mobile for work purposes.
All claims must be supported by a VAT receipts; further details are available on the reverse of the Expense form.
How to submit expenses
Claiming expenses is easy through Sterling Solutions, following a payment you will receive an expense form, complete it and return with original VAT receipts through the post - it’s as simple as that. When you claim for business expenses, our payments clerks will ensure that your claim meets the HMRC’s regulations – protecting you every step of the way. Replacement expense forms can be downloaded from our website and are available upon request.
Submitting expenses
In order for your expenses to be processed that week the form must reach Sterling Solutions before Wednesday otherwise it will be held and processed the following week.
Receipts
Please note that all receipts must be VAT receipts and detail the goods you have purchased. Credit/debit card statements or receipts will not be accepted.
Click here to download an expenses claim form
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